We use an online environment to receive invoices. Envoice, which simplifies communication between the accountant and the client, allows you to use the invoice approval loop and prepare sales invoices and send them as e-invoices. 

We will send you an invitation with access to the Envoice environment in the coming days. company account. We ask you to confirm the invitation and then fill in the user details. 

Does your company have a dedicated email address where you receive all invoices (for example: invoices@yourcompanyname.ee etc.)? If you have, please forward this email to the Envoive email address, which we will send you as a separate letter after the client onboarding activities. 

If you do not have a similar email address, we recommend that you create one. In the future, this will provide the opportunity to redirect invoices without informing suppliers. 

Actions after receiving an Envoice invitation. 

A board member must initially approve the function of receiving and sending e-invoices in the Envoice environment. Instructions can be found here https://support.envoice.eu/hc/et/articles/360025676434-Kuidas- aktiveerida-e-arve-vastuv%C3%B5tmine-ja-saatmine- 

General video introduction to Envoice:

How to submit expense documents through the phone app:

All written instructions can be found here https://support.envoice.eu/hc/et 

The four most important guidelines are: 

How to send your company invoices to an accountant? 

There are four ways to do this: 

  1. ask suppliers to issue e-invoices (e-invoices automatically arrive in the Envoice environment); 
  2. sending or forwarding invoices to your company's dedicated email address Envoices; 
  3. manually adding invoices to the purchasing module; 
  4. using the mobile app for cash and card payments (receipts). 

It is important to know that Envoice only accepts invoices pdf or image (jpg, png) format or e-invoices. 

I hope you will find all the necessary information in the instructions, if you have any additional questions, we will be happy to help!